homeback to menu

Leading Change at Work

Technology is changing the way we work. At Ricoh, we ensure that change is positive for your teams and your business. We guide you through every step of the journey to ensure a seamless transition to a fully digital workspace.
Discover all our business solutions
Digital Workspace

Access everywhere

Hybrid and on-the-go set-ups are shaping our future. We take a holistic approach to designing, integrating and supporting your digital workspaces to nurture employee engagement and help you reach new levels of performance.
Discover all our Digital Workspace solutions
Business Process Management

Synched for success

Manual tasks no longer need to hold your staff back. We optimise your business processes to enable your staff to deliver more; providing the technology, expertise and support to streamline and simplify processes across your organisation.
Discover all our Business Process Management solutions
Cloud & Infrastructure

Cloud & clear

Capturing the full value of cloud requires the right roadmap and team to execute it. We provide cloud solutions and expertise that make your business operations more agile, cost-effective and secure while pursuing next-generation innovation.
Discover all our Cloud & Infrastructure solutions

No more risky business

Internet-enabled devices create new vulnerabilities to cyberattacks. We help you go on the offensive against cybercrime with intelligent cybersecurity services and solutions aligned to your core business processes.
Discover all our Cybersecurity solutions
Digital Experience

A new level of experience

An excellent customer experience starts with a superior employee experience. Our highly-skilled team of data scientists and developers design, build, implement and service the solutions you need to exceed expectations at every touchpoint.
Discover all Digital Experience solutions
Office Printers

Best-in-class quality

Ricoh is well known for high-quality printers, digital duplicators and multifunction printers/scanners/copiers. With plenty of choices in speed, size and capabilities, you can select from the models and features that work best for your workgroup, office or classroom.
Discover all our office products & software
Product Support

A multi-faceted service and support platform

All the product and service support you need in one place. We provide support, advice and solutions to keep your business up and running.
Get support

Your one-stop resource

Find out everything about our business news, product innovations and people, along with the events we’re hosting and attending.
Keep informed
News and events from Ricoh
The Company

Who we are and what we do

At Ricoh, we endeavour to always listen to our customers and provide you with innovative solutions, products and services that align with your business goals. We strive to add value to your services and products. We adapt to changing business climates.
Learn more about Ricoh

We love to hear from you

Whether you have a pricing question about our solutions or products, need help managing your account or already using our products and have a support question, our team is there to help.
Get in touch
customer and employee engagement

Helping you to stay one step ahead

Explore and read our lastest insights from what matter the most in business solutions.
Discover the latest insights
Ricoh Insights - Overview

Ricoh Invoicing Services

Ricoh’s Invoicing Services are designed for organisations that wish to optimise their accounting functions. The service allows you to migrate, at your own pace, your buyers and suppliers from paper-based invoicing to more efficient cost-effective electronic invoice processing.

Paper-based invoicing is costly both in terms of the time it takes to process incoming and outgoing invoices and the material costs involved in the process. Electronic invoicing is simpler to track and less prone to error than manual processes, and a consolidated view makes it easier to respond to queries and administrative requests.

We will help you evolve your invoicing practices at a speed that suits your organisation, clients and suppliers. Some clients and suppliers may, for example, still require a paper-based approach to fit in with their own accounting practices, and our solution is easily tailored around these needs.

Our cloud-based service gives you the ability to easily control your invoice payment and approval processes from any location and includes both Accounts Receivable and Accounts Payable solutions. Both are flexible and scalable to match changing business needs, and are managed on a SaaS Service model so that you can easily manage your expenditure.

Key features & benefits

Ricoh’s Invoicing Services help you improve your invoicing workflow by introducing efficient, trackable invoicing practices across your organisation.

Our service can help you:

  • Reduce energy, paper and mail costs by moving from paper-based to electronic invoicing
  • Save time by streamlining manual workflow and increase the speed of invoice processing
  • Increase productivity by freeing up employees to focus on other areas of the business
  • Improve cashflow management with a clear view of the funds that are due to come in and leave your organisation
  • Support environmental policies with a move to paperless invoicing
  • Improve document security by reducing the risks associated with physical transport and storage

Accounts Receivable

This service includes:

  • Delivery of outbound invoices through digital or print channels 
  • Migration from hard copy to digital invoicing at a speed that suits your clients
  • Automatic formatting, sorting and delivery of invoices in the preferred format

Accounts Payable

This service includes:

  • Capture of all inbound invoices from multiple channels, from paper and email to electronic file transfers 
  • Translation of all email to digital format and delivery to your Enterprise Resource Planning (ERP) application as an e-invoice
Use cases

Ricoh solution delivers 63% efficiency gains

Ricoh’s digital invoice processing solution has helped a utilities supplier take control of its international supply chain. The automated system has streamlined invoice validation and approval and has reduced the time needed to process supplier invoices.

The manual, paper-based systems used by this utilities supplier to process supplier invoices were inefficient and time-consuming. The company needed a more effective invoice processing solution that would automate manual systems, streamline the approval process and ensure that supplier invoices were paid on time without the need to handle paper-based documents.

With a thorough understanding of the customer’s business needs and requirements, Ricoh was able to re-engineer the process. We introduced an intelligent digital solution to automate invoice approval processes and integrate directly with the company’s existing systems, providing accurate real-time financial information.

Invoicing Services saves sportswear manufacturer €3 million a year

Ricoh’s customer, a well-known sportswear manufacturer, was spending €4 million a year distributing paper-based invoices and statements.

The billing process was managed by the company’s centralised billing department and invoices were printed, inserted into envelopes, sorted by country and mailed daily. Other transactional documents, such as statements and order acknowledgements, were prepared monthly.

Recognising that existing processes were inefficient and dependent on a high degree of manual processing, the company asked Ricoh to provide a managed service that would streamline administration and reduce process costs.

The sportswear manufacturer now outsources the billing process to Ricoh. Transactional data, generated by the company’s order management system, is now processed by Ricoh and used to create electronic invoices. According to each end-customer’s preference, the invoices are then either uploaded to a web portal for online viewing, or printed and dispatched by conventional means.

The company is now working towards migrating 80% of its customers to electronic invoicing. The move saves €3 million per year, and aligns internal processes with the company’s green policy.

Related services

  • Print as a Managed Service


    A full range of fast turnaround, high quality print services delivered on-site at your premises.

  • Accounts receivable - archiving

    Accounts receivable - archiving

    Improve customer service with fast, centralised, easily accessible invoice archiving

  • Accounts Payable

    Accounts Payable

    An easy to implement solution that automates invoice capture, approval, payment and archiving tasks.

  • Secure Scanning and Archiving

    Secure Scanning and Archiving

    Safeguard your sensitive information during the document digitisation process.

  • Digital and Offset Print

    Digital and Offset Print

    A tailored suite of services for all your high volume printing, specialised output and document management needs.

  • Scanning and Archiving as a Managed Service

    Scanning and Archiving

    Make the move to digital workflows and gain easy access to your documents.

  • Mailroom as a Managed Service


    An outsourced service that will transform the way your on site mailroom is managed.